Last updated: October 22nd, 2014
Protecting your Rights
You are in control of the personal information you have with us. You can choose what to provide to us (including being anonymous or using a pseudonym), and you can change or access these details at any time.
What information do we collect?
Paciic Aid Australia regularly asks for information that helps us engage with you. for example to process your donation and provide a receipt, or to record your support of a petition or letter to your local MP. It is your choice how much of information you provide (however we might not be able to fulfil a request if you don’t provide information).
Below are some examples of what information we commonly collect:
Personal details, like name or date of birth
Payment information for donations
Interests and opinions
Your support for our work, like signing a petition, hosting an event or participating in events we might organise
Other areas of our work you might be interested in supporting
Your communication preferences
Conversations by phone or email with our staff and volunteers
In most cases, we’ll ask you for this information directly (for example asking you to complete a donation form, or sending you a survey), however some information is collected automatically (like online activity by visitors to our website) or from another source (like updating mailing addresses from Australia Post, information that is listed in public directories, or obtaining details for potential future supporters from like-minded organisations or third-party suppliers).
How do we secure and store your information?
To protect your privacy and personal information, when you contact us we’ll ask you to confirm your identity by getting you to confirm a few details which we have on record, such as your current address, phone number, and supporter number. We keep most of your personal information secure in our supporter database ( which is not in a cloud), and conduct regular tests and audits to ensure that information is held securely and safely. Physical copies of your information, such as donation forms, are kept securely and destroyed if not needed. Staff and volunteers are required to sign our policies relating to privacy, and police checks are conducted for sensitive roles.
How do we use this information?
We collect personal information in order to fulfil our core work: engaging with the public, raising awareness and fundraising. To help us be effective, efficient and informed, we collect information to ensure a complete and accurate record of your history and engagement with Pacific Aid Australia. For example we will use this information to keep you updated with issues you are interested in, to provide opportunities for you to support Pacific Aid Australia's work, or to notify you of volunteering roles with us.
We occasionally require external suppliers to assist us in our activities, and may provide your information to them in order to achieve these – for example, printing a large number of letters to our supporters.If you want another person to be able to access or change your details on your behalf (a spouse, legal or financial representative) you can let us know in writing, and we will record this permission. From time to time, we may also use your details to send you information on behalf of like-minded organisations that you may be interested in supporting as a donor or customer. Your details will not be provided to them, and only the information you supply to them directly will be collected for their records. If you would prefer that we do not consider you for these kinds of communications, please get in touch with us at firstname.lastname@example.org
In any case where we need to share your information with a third party, we’ll ensure this is done securely and only for the purposes outlined above.
Online Activity and Social Media
You can also engage with Pacific Aid Australia through social media, like Facebook, Twitter, Instagram, Pinterest, You Tube, etc. You can always control how you receive content through each website’s settings. Occasionally, we may get in touch with you via social media if you aren’t a follower by using the details on your record, such as email address. If you prefer we don’t do this, let our Supporter Services team know.
Maintaining your information
You can manage and update select information through our myPacificAidAustralia account pages (coming soon). Once you have an account and are logged in you can change your key personal details, see a history of your donations, and manage events you’ve created.
You can also update or correct the information we have collected or let us know of your preferences for how we communicate with you by contacting our Supporter Services team at email@example.com
A Querie or a Complaint
If you have a question or a complaint about how we manage your personal information or would like to know more, you can contact Pacific Aid Australia's Privacy Officer:
By phone on +61 - 406799579
By email on firstname.lastname@example.org
By mail. Attn: The Privacy Officer. Pacific Aid Australia. 211 Botany Street. Randwick. 2030. NSW. Australia.
If you’ve made a complaint, Pacific Aid Australia will acknowledge that your complaint has been received and provide you update you on the status of your complaint.
Thank-you for supporting Pacific Aid Australia!